Guidelines for Presenters (oral & poster)

Here are some general guidelines for presenters at CRISPR 2019:

Oral Presenters

Poster Presenters

Flash Posters Presenters


Oral Presenters

Each timeslot for talks is 15 minutes or 30 minutes as indicated in the program including time for questions and switching over between speakers.

All talks should be saved on a USB key and loaded on the laptop present in your pleanary room at least 20 minutes prior to the start of your session (loading the day before is encouraged, to give you time to check your slides). We strongly recommend using Microsoft Office PowerPoint for your presentation. Please note that the congress computers are being supplied with PowerPoint 2013. All presentations will be in a WIDESCREEN format. To take full advantage of the widescreen format, we recommend that you build or convert your presentation to 16:9.

If you intend to use another type of presentation software, or intend to use multiple videos or large media as part of your presentation, please e-mail the secretray (crispr2019@conferium.com) at least one week prior to the conference so arrangements can be made.

Please arrive at your presentation at least 20 minutes prior to the start of the session to introduce yourself and work out any technical issues that may exist (including microphones, laser pointers, etc.).

Please respect the chairs if they indicate you are out of time - it is important to keep within defined oral presentation time in order to avoid delays in the sessions.

Equipment

The plenary room is equipped with microphones, a computer, projectors and screens. Using your own computer will be only allowed in exceptional circumstances: your request must be made the day before at the registration desk and authorized by the organizers. Compatibility test of your equipment will be required. Please note that the time used to switch computer will be deducted from the allotted time.

Important Note for Macintosh Users

In order to use MAC presentations on a PC compatible computer, please note that you need to prepare it according to the instructions below, before bringing it to the Speaker Ready Room:

  • Use a common font, such as Arial, Times New Roman, Verdana, etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  • Insert pictures as JPG files (and not TIF, PNG or PICT - these images will not be visible on a PowerPoint based PC).
  • Use a common movie format, such as AVI, MPG and WMV (MOV files from QuickTime will not be visible on a PowerPoint based PC).

You may use your own Macintosh laptop computer as a back-up. In such a case, please make sure to provide a Mini DisplayPort to HDMI or VGA Adapter (Dongle). Please visit the resgirtation desk to check your presentation and advise the staff of your intent to use your own laptop. Please arrive at the Plenary room at least 30 minutes prior to the start of your session to plug in your laptop and check your presentation on the projection system.


Poster Presenters

The Poster Session provides an opportunity for informal, interactive presentations and discussions. Drinks and food will be offered during the poster Sessions. It will be located in the room 2000AB. Authors are expected to be physically present at their poster during their formal poster session to answer questions. We recommend you prepare a brief (~2-3 minute) summary presentation you can give about your poster in preparation for this poster session. Each presenting author will receive a poster code by e-mail.

The poster board surface area is 40’ (102 cm) high and 80’ (203 cm) wide. Each author will own 1/2 side of a poster board and each will have a useable area measuring 38" (97 cm) high and 38" (97 cm) wide. Poster materials should not extend outside the assigned area. Allocate the top of the poster for the title and authors as stated in the submitted abstract.
Please note that, by requirement of the poster board supplier, posters may only be attached to the poster boards using Velcro tabs - we will provide these tabs at the conference. A label indicating your number will be placed on the top of your board space. You will be invited to set up your poster on June 17 at 10:30 and to remove it on June 19 at 15:45 at the latest.

  • Poster Session 1: Monday, June 17, 2019, 17:30 to 19:30
  • Poster Session 2: Tuesday, June 18, 2019, 17:30 to 19:30

Flash Poster Presenters

The oral component of your presentation consists of one slide (no animation allowed) that presents and summarizes your poster presentation. You are allocated 1 (one) minute for oral presentation of your work. This provides you an opportunity to attract more people to your poster. Preferred format is widescreen (or 16:9), but other options will be accepted. Please note that the congress computers are being supplied with PowerPoint 2013 and Adobe Acrobat, using Windows 7. 

Your slide have to be loaded on the laptop present in the plenary room before 15:30 the day of your presentation (loading the day before is encouraged, to give you time to check your slide). Given the limited time available, it will be impossible for you to use your own computer.

Important Dates

Registration starts
January 14, 2019

Abstract submission deadline
March 15, 2019

Presenting author registration deadline
Extend to April 24, 2019

Online reigistration
Closed

Conference
June 17-20, 2019

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